Privacy policy

We appreciate that you are visiting our web site and thank for your interest in the Institute of Missiology missio e.V. (MWI).

We take the security of your personal data very seriously. We therefore treat your personal information confidentially and in accordance with the applicable data protection regulations and this privacy statement. We only collect personal data on the MWI web site to the technically required extent. In no case, we sell the collected data or otherwise transfer them to third parties for any reasons.
Whenever we collect, process and/or use data, the Institute of Missiology duly follows the valid legal regulations regarding the protection of ecclesiastical data (KDG) as well as to all other applicable data protection regulations prescribed by the government and/or the church.
Personal data are pieces of information that can be used in order to find out a user’s identity. Those data comprise the correct name, address, postal address, or the telephone number. Pieces of information that cannot be linked directly to the real identity (as for instance preferred websites or the number of users of a website) do not fall into this category.
The following explanations provide an overview of different kinds of data and the respective purposes of their collection.

1. Data protection at a glance

General information
The following information provides a simple overview of what happens with your personal data when you visit our website. Personal data comprise all data that personally and directly identify you. Please refer to our privacy statement below this text for more detailed information on the subject of data protection.

Data collection on our website

Who is responsible for the data collection on our website?
The data are collected through the website owner. Please revert to the imprint section of the website for the contact details of the website owner.

How do we collect your data?
To some extent, we collect data when getting information directly from you. This can for instance include data that you have inserted in a contact form.
Other data are automatically collected by our IT systems when you visit our website. Those data primarily include technical data (for instance the internet browser, the operating system or the time of the visit to our website). Those data are collected automatically as soon as you visit our website.
For which purposes do we use your data?
We collect a part of the data in order to guarantee the error-free availability of the website. Other data are used to analyze your user behavior. We use the data that you provide voluntarily by contacting us to guarantee the proper processing of your request.

What rights do you have with regard to your data?
You are entitled, at any time, to obtain at no charge information regarding the source, recipient and purpose of your stored personal data. Moreover, you have the right to request the rectification, blocking or deletion of these data. If you need more information on this topic or on any other topic pertaining to the protection of data, please do not hesitate to contact us at any time using the below indicated contact details. Furthermore, you have the right to file a complaint with the competent supervisory authority.

Analytical tools and third-party provider tools

When you visit our website, your surfing behavior can be statistically evaluated. This is primarily done through cookies and through so-called analysis programs. Usually, your surfing behavior is evaluated anonymously, and the surfing behavior cannot be traced back to you. You have the option to object to this analysis or to prevent it through the non-use of certain tools. Please revert to the ensuing privacy statement for more detailed information.
You have the right to object to this analysis. We will inform you on the possibilities of appeal in this privacy statement.

2. General and required information

Data protection
The owners of these websites take the protection of your personal data very seriously. We treat your personal information confidentially and in accordance with the applicable data protection regulations and this privacy statement.
When you visit this website, we collect different personal data. Personal data comprise all data that personally and directly identify you. The present privacy statement clarifies which kinds of data we collect and for which purposes we use them. It also elucidates how and to which purpose this is effected.
Please be advised that security gaps can occur in the transmission of data on the internet (for instance in the communication via e-mail). It is therefore not possible to guarantee a complete protection against access of third parties.

Information on the responsible person/authority
The responsible person/authority for the processing of data on this website is the following:
Institute of Missiology missio Reg. Assoc.
Represented by: Prof. Dr. Harald Suermann
Goethestraße 43
52064 Aachen
E-Mail: info@mwi-aachen.org

Revocation of your consent to the processing of your data
Many data processing operations can only be effected after obtaining your express agreement. You have the right to revoke your consent at any moment. For this purpose, it is sufficient to send us an informal letter via e-mail. The legality of the data processing before the revocation remains unaffected from such a revocation.

Right to file a complaint with the supervisory authority
In case of breaches of applicable data protection laws, the concerned party has the right to file a complaint with the competent supervisory authority. The competent supervisory authority for all questions concerning the protection of data is the following:
Catholic Data Protection Center (Katholisches Datenschutzzentrum)
Brackeler Hellweg 144
44309 Dortmund
Internet: www.katholisches-datenschutzzentrum.de

Represented by:
The Catholic Data Protection Center is a public corporation and is represented by the data protection officer appointed by the (arch-)bishops of the associated dioceses (Cologne, Paderborn, Essen, Münster).
The appointed data protection officer is Steffen Pau (contact via the above- or below-mentioned contact details).

Contact
Telephone: 0231 / 13 89 85 - 0
Telefax: 0231 / 13 89 85 – 22
E-Mail: info@kdsz.de

Right of data portability
You have the right to receive the data that we have processed automatically based on your consent or in compliance with a contract in a conventional, machine-readable format, or that the data are transmitted by us to a third party. We can only directly transmit data to a third party, if requested by you, if this is technically feasible.

SSL encryption
Several pages of this platform already apply SSL encryptions. This happens for safety reasons and for a protected transmission of confidential contents, as for instance event registrations or requests addressed to us as the site owner. An indicator of an SSL encryption can be a change in the address line of the browser from http:// to , as well as the lock symbol in your browser line.
Once the SSL encryption is enabled, third parties no longer have access to data that you transmit to us.

Information, blocking, deletion
Within the scope of the applicable legal regulations, you have the right at any moment to receive information free of charge on stored personal data, their source, recipients and purpose of data processing. Furthermore, where appropriate, you have the right to correction, blocking or deletion of these data. For questions on this topic as well as for all further questions on personal data, please do not hesitate to contact us at the address indicated in the imprint section at any moment.

Disclosure of data

We will principally not disclose personal user data to third parties for commercial or non-commercial purposes without your express consent. We only disclose your personal data to third parties if this is permitted by the law (as based on article 6 DSGVO) and/or legally required.
We partially use external service providers for the legally required processing of data. However, we still take full responsibility for the processing of data.
Furthermore, we partially use plugins of other providers on our website that will be described separately in more detail in this privacy statement.

Print media and public relations
In the context of statutory events we may publish personal data and photos of the participants as part of our press and public relations work, for instance in print media, on the internet, or in social media. Inter alia, this may concern symposia, congresses, elections of the executive board. This may also concern lecturers, general assembly members, executive board members and other officials who participate in other events. The publication of personal data is limited to the name, position, and the event. The legal basis is article 6, paragraph 1 S. 1 lit. DS-GVO and, if an express consent is requested and has been given by you, article 6, paragraph 1 S. 1 lit. f DSGVO.

3. Data protection authority

Statutory data protection authority
Data protection authority for MWI/missio e.V.
UIMC Dr. Voßbein GmbH & Co. KG
Mr. Dr. Jörn Voßbein
Nützenberger Straße 119
42115 Wuppertal
Telephone: 0202 / 265 74 – 0
Telefax: 0202 / 265 74 – 19

4. Data collection on our website

Cookies
The internet pages partially use so-called cookies. Cookies do not cause any damage on your computer and do not contain viruses. The use of cookies serves the purpose to make our digital content more user-friendly, effective and safe. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies that we use are so-called “session cookies”. They are automatically deleted after your visit to our website. Other cookies are saved on your computer device until you delete them. These cookies allow us to recognize your browser at your next visit to our website. You can reset your browser to get an information on the use of cookies and have the option to only allow cookies in certain cases, to refuse cookie applications in certain cases or generally or activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, however, the functionality of this website can be restricted.
Cookies that are needed for the electronic communication process or in order to provide certain functions desired by you are saved as laid down by article 6, paragraph 1 lit. f DSGVO. The website owner has a legitimate interest in the storage of cookies in order to provide all web services technically error-free and in an ideal form. If other cookies (for instance cookies for the analysis of your surfing habits) are stored, we will deal with them separately in this privacy statement.

Server log files
The website provider automatically collects and stores information via so-called server log files that your browser automatically transmits to us. This comprises the following:
Browser type and version
Used operating system
Referrer URL
Host name of the accessing computer
Time of server request
IP address

Contact form

If you transmit us a request via our contact form, we save the information provided in the contact form including the contact details indicated in this form in order to process your request and for the case of follow-up questions. We do not disclose these data to third parties without your express consent.
Thus, we process the data that you have inserted in the contact form as per your consent (article 6, paragraph 1 lit. a DSGVO). You have the right to revoke this consent at any moment. To this end, it would suffice to send us an informal message via e-mail. The legality of the data processing before the revocation remains unaffected from such a revocation. We reserve the right to use your address details to send you additional information offers, for instance if this serves to fulfill our statutory purposes.
We will store the data that you inserted in our contact form until you instruct us to delete them, revoke your consent to the storage of data or the initial purpose of the data storage becomes obsolete. All mandatory statutory provisions – especially retention periods - remain unaffected by this.

Protection of your personal data in case of online donations
If you make an online donation, your donation is processed via a secure and encrypted data transmission. In order to process your donation, we need your name and address as well as some mandatory details on bank/credit card debit. When you have inserted your data in the donation form and submitted this form to us, the data are transmitted to us via a secure SSL connection. You will then receive a notification once the donation amount has been debited from your account.
We use external service providers for processing incoming donations. These service providers have been contractually committed by the MWI to observe the legal provisions on data protection. They may only use personal data for the authorized purpose of the correct processing of your donation.

Donation Form of HelpMundo Ltd.

1. Extent of data processing
Personal data are only collected if you provide those details yourself. The use of the donation form is optional. We collect the following personal data via the donation form:

•Personnel master data: first and family name, complete address
•Contact details: e-mail-address
•Payment details (bank details, amount etc.)
•Computer device data (IP-address, other device and browser details etc.)
•Usage data (website activity, date and time of visit to the website etc.) 

2. Legal basis
If you decide to donate money to us and to do this via the donation form, we will need to obtain your permission in advance (Art. 6 Paragraph 1 lit. a DSGVO). You give us this permission by actively checking a corresponding box. We basically have a legitimate interest in collecting donations as defined in article 6, paragraph 1 lit. f DSGVO, as we finance our work from donations.
The processing of device and usage data enables us to analyze the surfing habits of our users and to provide a protection from abuse in case of donation payments. Those purposes form the basis of our legitimate interest in the processing of data according to article 6 paragraph 1 lit. f DSGVO. We process all device data without establishing a link to you as a person, and the processing of data solely serves the purpose to improve the attractivity, content and functionality of the donation form.

3. Purpose of the processing of data
We store, process and use the donor data collected through our website for all legal concerns, with a special focus on tax concerns. For instance, this includes the issuing of a donation receipt. We only use the entered personal data to process the provided donation, to answer questions and for purposes of technical administration.

4. Categories of recipients of data
In order to offer you the possibility to fill in this donation form, we cooperate with an external service provider, namely the HelpMundo Ltd., Oberländer Ufer 192, 50968 Cologne. We place orders with this service provider for the purposes of order processing and as required by article 28 DSGVO. We store all your personal data on specially protected servers. Only a few specially authorized persons who are familiar with the applicable data protection provisions have access to these data.
In case of online donations, we attach the utmost importance to the secure data transmission. We will always transmit your data encrypted to HelpMundo through SSL encrypted connections. In case of payments via payment service providers such as PayPal or Sofortüberweisung, you will be directed to the service provider’s website where the general terms and conditions of the respective service provider will be applicable.

5. Retention period of data
Our company and our service provider HelpMundo will delete your stored personal data as required by the articles 17 and 18 DSGVO if you have revoked your consent to the data storage, if the initial purpose of the data storage no longer requires the knowledge of the data, or if the data storage becomes illegitimate for any other legal reasons.
Please note that also after the termination of the contract, contractual or legal obligations can prevent the deletion of personal data of our contractual partners. We must respect the applicable fiscal detention periods covering 10 years, especially in the case of donations.

5. Right of objection and removal possibilities
If you have given us the permission to transmit your data to third parties, you have the right to revoke this permission with future effect at any time.
Please submit your objection or revocation of your declaration of consent via e-mail to datenschutz@helpmundo.de or via airmail to the above-mentioned address of HelpMundo Ltd.
We will also transmit this information to our service provider.

5. Analytical tools

Matomo (formerly PIWIK)
On our website, we use the open-source software tool Matomo (formerly PIWIK) in order to analyze the surfing behavior of our users. This software stores a cookie on the computer of our users (please compare section on cookies above). If users visit individual pages of our website, the following data are stored:
2 bytes of the IP address of the calling system of the user
The visited website
The website through which the user has been transmitted to the visited website (Referrer)
The subpages that are visited on the visited website
The time spent on the website
The frequency of the visits to the website

The software only runs on the servers of our website. Only on our website, personal data of our users are stored. There is no passing on of data to a third party.
The default setting of the software is that the IP addresses are not completely stored but that 2 bytes of the IP address are masked (example: 192.168.xxx.xxx). By this means, the abbreviated IP address can no longer be assigned to the calling computer.
The data will be deleted immediately once the reason for having saved the data ceases to apply or, at the latest, after six months.
For additional information on the privacy settings of the Matomo software, please revert to the following link: matomo.org/docs/privacy/.

Possibilities of appeal or elimination
On our website, we offer our users an opt-out option for our analysis procedures. In order to activate this, please remove the check mark in the provided checkbox. By this means, another cookie is stored in your system that signals to our system not to store the data of a user. If a user deletes the corresponding cookie from his own computer system in the meantime, he or she has to reactivate the opt-out cookie.
You can decide if you allow the storing of a unique web analysis cookie in your browser in order to allow the collection and analysis of a set of statistical data to the website owner.
If you opt against this, please click on the following link in order to store the Matomo deactivation cookie in your browser.
Your visit to this website is currently recorded in the Matomo web analysis. Please click here if your visit shall no longer be recorded in this analysis.


6. Newsletter Data

If you want to receive newsletters that we offer on our website, only your e-mail address is required for the subscription. You can then confirm the newsletter subscription via a registration link that we subsequently send you via e-mail. We will not collect any further data in this context. We will only use the collected data to send you the requested information and will not transmit the data to any third parties. We will process the data you have inserted in the newsletter subscription form according to your given consent (article 6, paragraph 1 lit. a DSGVO). You have the right to revoke your consent to the storage of data and your e-mail address and to the use for the dispatch of the newsletter at any time, for instance via the “unsubscribe” link in the newsletter. The legality of the data processing before the revocation remains unaffected from such a revocation.
We will store the data you have provided to us in the context of your newsletter subscription until your unsubscription from the newsletter. Once you have unsubscribed from the newsletter, we will delete your data. All data that we have stored for other purposes (for instance e-mail addresses for the member section), remain unaffected by this.

7. Data transmission

There will be no transmission of data to third parties, for commercial or non-commercial purposes, without your express permission. We will only transmit your personal data to third parties if this is permitted by the law (as for instance by article 6 DSGVO) and/or legally required. We partially use external service providers for the statutory processing of data. For instance, our website is hosted by synaix Gesellschaft für angewandte Informations-Technologien mbH, Im Süsterfeld 6, 52072 Aachen, E-Mail: post@synaix.de, and the maintenance of the website is done by Mr. Claus Coviello, Königskinderweg 22, 30179 Hannover, E-Mail: info@webseiten-mit-sinn.de as well as by the MWI. However, we take full responsibility for the processing of data. Furthermore, we partly use plugins of further service providers on our website; please see below for further information.

8. Plugins

OpenStreetMap
In the “Category” section, you will find a dynamic map provided by “OpenStreetMap” (https://www.openstreetmap.de) that is offered by the OpenStreetMap Foundation (OSMF) based on the Open Data Commons Open Database License (ODbL).
For the privacy statement as well as further information, please revert to: wiki.openstreetmap.org/wiki/Privacy_Policy).
OpenStreetMap only uses the user data for the purposes of providing the map functions and for the intermediate storage of chosen settings. These data can include IP addresses as well as user site data that, however, are not collected without their consent (generally this consent is given when defining the settings of their mobile devices). The data can be processed in the USA.

Facebook
On our website, there is the option to load Facebook contents via interfaces. The provider is Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. When the respective websites are visited, Facebook gets an information as to the webpages you have visited over your IP address. If you are logged in as a Facebook user, these activities are attributed to your personal Facebook user account. When using the plugin functions, also this kind of information is attributed to your Facebook account. You have the option to prevent this by logging out of this account before using the plugins.

You Tube
Our website uses plugins of the website www.youtube.com. The owner of the website is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you visit one of our websites that are equipped with the YouTube plugin, a connection with the YouTube servers will be established. The YouTube server will get an information as to which of our webpages you have visited. If you are logged in with your YouTube account, you permit YouTube to attribute your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account. We use YouTube to enable an appealing presentation of our online content. This interest on our end is legitimate according to § 6, paragraph 1 lit. g KDG. For further information on the handling of user data, please revert to YouTube’s privacy statement under: www.google.de/intl/de/policies/privacy.

9. Liability

Liability for our own content on this website
The content of this website was compiled with greatest care. However, we cannot guarantee for correctness, completeness and topicality of the provided information. As a service provider, we are responsible under general law for our own contents on this website.

Liability for links (contents of external service providers)
In addition to our own contents, our website contains cross-references (“links”) from our own contents to contents from other providers. We cannot take any influence on these contents. For the contents of all linked pages, the respective provider or website owner is responsible.

10. Changes to our privacy statement

We reserve the right to adapt this privacy statement to a certain extent incidentally so that it will always comply with the applicable legal provisions and regulations and that it mirrors all changes in our services, as for instance in case of additional services. For your next visit, the new privacy statement will be applicable.

11. Questions to and helpdesks at the MWI

If you want to exercise your right to information, if you have questions on this privacy statement or our privacy practices on the web, please contact the data protection officer of the MWI. The main point of contact at missio regarding all questions of data protection is:

missio e.V.
Dominik Herff
Goethestraße 43
52064 Aachen
post(at)missio-hilft.de

Moreover, you can also contact the competent authority for data protection with all questions, information requests or complaints concerning the handling of your personal data. This authority is under a professional obligation to maintain confidentiality with regard to the identity of the concerned party as well as all circumstances that might allow conclusions on the identity of the concerned party, unless the concerned party releases the authority from this obligation.
The authority for data protection is UIMC Dr. Vossbein GmbH & Co. KG as defined in §37 ff. European Basic Regulations on the Protection of Data (DSGVO), respectively §36 of the Data Protection Regulations for the Church Structures (KDG). The responsible person at the authority for data protection is Mr. Christoph Hirsch.

At the MWI/missio, Mr. Dominik Herff is also happy to be of assistance to you in this regard.
Contact Details of the responsible authority for data protection:
UIMC Dr. Voßbein GmbH & Co. KG
Nützenberger Straße 119
42115 Wuppertal
Telephone: 0202 / 265 74 – 0
Telefax: 0202 / 265 74 – 19


Institute of Missiology missio e.V.
Goethestraße 43
52064 Aachen

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